Why Outsource Accounts Payable And Receivable?

For many accounting firms, managing AP and AR internally creates more headaches than it solves. What should be a routine process often turns into a bottleneck that slows everything down.

Here are the challenges firms typically face:

  • Workload spikes: Month-end and quarter-end bring a flood of invoices and payments, and it’s tough for in-house teams to keep up.
  • Time drains: Entering invoices, chasing payments, and reconciling accounts eat into hours that could be spent on client relationships or advisory work.
  • Higher costs: Hiring and training people just to keep AP and AR running adds up quickly — and that’s before you factor in software costs.
  • Tech challenges: The right tools can make AP/AR smoother, but they’re expensive to set up and need constant updates.
  • Risk of mistakes: Manual processes mean things get missed — from misapplied payments to forgotten invoices — and those errors can frustrate clients.
  • Limited capacity: When your team is bogged down with transactional work, it’s hard to take on new clients or scale up services.

That’s why so many firms decide to outsource. It takes the pressure off your team, reduces risk, and makes sure AP and AR run like clockwork — while you stay focused on growing the practice.

Specialist Accounts Payable
and Receivable Services

We step in as your extended AP/AR team, managing the end-to-end process with precision and flexibility.

  • Setup & migration: Whether your client records are in spreadsheets, legacy systems, or cloud platforms, we manage the migration from scratch. We review ledgers, clean up outstanding invoices, and reconcile balances so everything starts on a clean slate.
  • Customised workflows: Every firm and client is different. We adapt our processes to match your workflows and reporting needs, ensuring seamless integration with minimal disruption.
  • Advanced tools: We use leading AP/AR platforms to automate invoice capture, streamline approvals, and speed up payment processing — without compromising accuracy.
  • Fast turnaround times: Our structured workflows ensure payments go out on time, invoices are recorded promptly, and reports are delivered when you need them.
  • Scalable support: Whether you’re managing 50 invoices a month or 5,000, our services scale easily to match seasonal peaks or client growth.
  • Human oversight: While we rely on smart technology for speed, every AP/AR cycle is reviewed by our experienced accountants to ensure accuracy and compliance.

Outsourced Accounts
Payable Services

  • Supplier invoice processing and validation management
  • Purchase order matching and a three-way verification system
  • Vendor account management and reconciliation services
  • Automated payment processing and scheduling solutions
  • Employee expense claim processing and reporting
  • VAT compliance and regulatory documentation management
  • Accounts payable ageing analysis and reporting
  • Supplier statement reconciliation and discrepancy resolution
  • Payment run preparation and execution services
  • Vendor communication and query resolution support

Outsourced Accounts
Receivable Services

  • Customer invoice generation and distribution management
  • Credit control and risk assessment implementation
  • Payment posting and cash application processing
  • Accounts receivable ageing report preparation
  • Customer account reconciliation services
  • Collections management and follow-up system
  • Dispute resolution and deduction management
  • Credit memo processing and approval
  • Customer communication and query handling
  • Cash flow forecasting and reporting

Are routine healthcare accounting tasks consuming
too much of your firm’s valuable advisory time?

Let our expert team handle the processing

Types of businesses we serve

  • Sole traders & self-employed professionals

  • Partnerships, Limited & Limited Liability Partnerships (LLPs)

  • Startups and entrepreneurs

  • Franchise Businesses & Franchisees

  • Small and medium businesses

  • E-commerce businesses

  • Not-for-profit agencies and professionals

  • Group Companies & multi-entity Organizations

Why Choose Us

Expertise on UK regulations

Our team possesses a thorough and up-to-date knowledge of UK Generally Accepted Accounting Practice (GAAP), including FRS 102 and other relevant accounting standards, ensuring all work is compliant and accurate.

Experienced accounting
professionals

Our team of qualified and experienced accountants has a proven track record of offering accounting services to UK accounting firms across a range of sectors.

Proficient in cloud accounting
software

We are highly proficient in a wide range of leading tech and accounting software, including Xero, QuickBooks, Sage, and TaxCalc, which facilitates seamless integration with your existing systems and processes.

Scalable solutions

Accounting firms can instantly scale their AP/AR capacity up or down through our flexible service model, eliminating the challenges of hiring and training seasonal staff.

Accuracy and reliability

Our flexible outsourcing approach makes AP/AR management more cost-effective, helping firms deliver reliable services without the burden of full-time staffing costs.

Seamless integration

Our expertise includes seamlessly integrating our accounts payable and receivable services with your firm’s existing systems and preferred workflows.

Our process

Initial consultation

We discuss your firm’s specific personal tax outsourcing needs and client volume.

Secure data sharing setup

We establish a secure and efficient process for gathering client tax information.

Tax return preparation

Our expert team prepares the personal tax returns accurately and in compliance with UK regulations.

Your review and approval

We provide you with the prepared returns for your review and approval before submission.

Secure submission to HMRC

We handle the secure and timely electronic filing of the tax returns to HMRC.

Ongoing support

We provide support for any queries and keep you updated on relevant personal tax matters

Software used by us

Accounting Software Expertise

Our team

Parag Sutaria, Director

With over 30 years of experience in accounting, Parag brings extensive experience collaborating with accountants across regions, including two decades in the UK and the US, as well as in outsourcing. His practical skills cover bookkeeping, VAT, management accounts, and year-end processes. As a former VP leading a large team, Parag is a Master of Commerce, Lean Six Sigma Green Belt certified, and proficient in Xero and QuickBooks, with a commitment to process improvement.

Himanshi Sonecha, Director

Himanshi is a highly accomplished accountant with over 16 years of experience across the Indian, UK, and US accounting industries. Her B2B and B2C experience, from early roles to KPO management, showcases operational excellence and high customer satisfaction. A Lean Six Sigma Green Belt, Xero Advisor Certified, and QuickBooks Online (QBO) Certified, Himanshi optimises financial processes with technology, delivering tailored, high-impact solutions.

Frequently Asked Questions

Data security and confidentiality are paramount at NumberiX. Our robust security protocols for your clients’ sensitive financial data include:

  • ISO 27001 compliance (or similar): Adherence to internationally recognised security standards.
  • GDPR compliance: Full adherence to GDPR for all data processing.
  • Secure infrastructure: Encrypted servers, secure networks, and robust firewalls.
  • Strict access controls: Multi-factor authentication and role-based access.
  • Confidentiality agreements: All employees are bound by strict agreements with regular data protection training.

We provide a secure and reliable environment, ensuring peace of mind for your firm.

We leverage cutting-edge technology to transform manual AP/AR processes. We integrate with common UK accounting software (Xero, QuickBooks, Sage, etc.) and employ:

  • Digital document management: Secure platforms for invoice capture and storage.
  • OCR technology: For accurate data extraction and minimal manual entry.
  • Automated matching: Speeding up reconciliation of purchase orders, invoices, and payments.
  • Customised reporting: Real-time visibility into AP/AR status with actionable data.

This technological integration enhances accuracy, reduces processing times, and provides greater transparency and control.

Our accounts receivable service is designed to tackle late payments and improve client cash flow proactively. We implement a structured, professional dunning process that includes:

  • Proactive communication: Timely invoices and polite payment reminders.
  • Professional collections: Our team handles collection calls to secure payments while maintaining client relationships where authorised.
  • Dispute resolution: We identify and escalate payment disputes for quick resolution.
  • Aged debtor reporting: Providing actionable insights into outstanding debts to help your firm advise clients on cash flow.

This streamlined process helps reduce your clients’ Days Sales Outstanding (DSO) and improves their working capital.

By partnering with us, your firm can:

  • Expand service offerings – Provide faster invoice processing, credit control, and cash flow forecasting without extra overhead.
  • Improve client retention – Fewer errors and faster turnaround times enhance satisfaction.
  • Offer competitive pricing – Reduce operational costs and pass savings to clients.
  • Focus on advisory roles – Shift from transactional tasks to strategic financial guidance.

Outsourcing transforms your firm from a compliance provider to a trusted business advisor.

Looking to optimize your firm’s growth through
accounts payable & receivable outsourcing?

Contact us for expert support, so you can focus on strategic business growth.

Get in touch Connect@numberixglobal.co.uk

Collaborate with us

We help accountants deliver more by taking over accounts payable tasks that often eat into valuable advisory time. Think invoice validation, reconciliation, and payment scheduling — all handled with accuracy and care.

Partnership options include:

  • Referral partnership: Send AP work our way and earn commission or credit.

  • White-label support: Deliver AP services under your firm’s name while we do the heavy lifting.

  • Technology fit: We’ll work within your systems or bring ours — whichever works best for you.

Let’s simplify AP together — reach out today.