Privacy Policy for NumberiX

This Privacy Policy describes how NumberiX (referred to as “we,” “us,” or “our”) collects, uses, and protects your personal information. This policy applies to all personal data we process, including information collected through our website, applications, and online services, as well as information collected from clients, potential clients, and other individuals.

  1. Information we collect

We collect various types of personal information, including:

  • Contact information: This includes your name, address, email address, and phone number.
  • Business information: This includes your company name, job title, and other information related to your business or employer.
  • Financial information: In providing accounting outsourcing services, we may collect financial data, including payroll information, tax records, and bank account details.
  • Website usage data: We collect information about how you use our website, including your IP address, browser type, operating system, and browsing behaviour. This information is collected through cookies and similar tracking technologies (see our Cookie Policy).
  • Communication data: We collect information about your communications with us, including emails, phone calls, and online inquiries.
  • Client data: As an accounting outsourcing agency, we process data on behalf of our clients. The data processed will vary based on the services we provide, but will be processed in accordance with our contractual agreements and all applicable laws.
  1. How we use your information

We use your personal information for various purposes, including:

  • Providing services: To deliver our accounting outsourcing services, including bookkeeping, payroll processing, tax preparation, and financial reporting.
  • Client communication: To communicate with clients regarding services, projects, and account management.
  • Business operations: To manage our business operations, including accounting, billing, and collections.
  • Marketing: To send you information about our services, events, and industry updates (where permitted by law and with your consent, where required).
  • Website improvement: To analyse website usage and improve our website’s functionality and user experience.
  • Legal compliance: To comply with applicable laws, regulations, and legal obligations.
  • Recruitment: To process job applications.
  1. Legal basis for processing

We process your personal information based on the following legal grounds:

  • Contractual necessity: Processing is necessary to fulfil our contractual obligations to you or to take steps at your request prior to entering into a contract.
  • Legitimate interests: Processing is necessary for our legitimate interests, such as providing and improving our services, marketing our services, and protecting our business operations. We balance our legitimate interests against your rights and freedoms.
  • Legal obligations: Processing is necessary to comply with applicable laws and regulations.
  • Consent: We may process your information based on your consent, such as for certain marketing communications. Where we rely on consent, you have the right to withdraw it at any time.
  1. Data sharing and disclosure

We may share your personal information with:

  • Service providers: We may share your information with third-party service providers who assist us in providing our services, such as IT support and payment processors. We ensure these providers comply with data protection laws.
  • Legal authorities: We may disclose your information to legal authorities if required by law or to protect our legal rights.
  • Business transfers: In the event of a merger, acquisition, or other business transfer, your information may be transferred to the acquiring entity.
  1. Data security

We take reasonable measures to protect your personal information from unauthorised access, use, or disclosure. These measures include:

  • Encryption: Using encryption to protect sensitive data during transmission and storage.
  • Access controls: Limiting access to your personal information to authorised personnel only.
  • Security monitoring: Implementing security monitoring systems to detect and respond to security incidents.
  • Regular Audits: Conducting regular security audits to ensure the effectiveness of our security measures.
  1. Data retention

We will retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, including:

  • For as long as we provide services to you.
  • For as long as necessary to comply with our legal obligations, such as tax and accounting requirements.
  • For as long as necessary to pursue our legitimate interests, such as resolving disputes and enforcing our agreements.
  1. Your rights

You have the following rights regarding your personal information:

  • Right to access: You have the right to request access to the personal information we hold about you.
  • Right to rectification: You have the right to request that we correct any inaccurate or incomplete information.
  • Right to erasure: You have the right to request that we delete your personal information in certain circumstances.
  • Right to restriction of processing: You have the right to request that we restrict the processing of your information in certain circumstances.
  • Right to data portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller.
  • Right to object: You have the right to object to the processing of your information in certain circumstances, including for marketing purposes.
  • Right to withdraw consent: If we process your information based on your consent, you have the right to withdraw your consent at any time.
  • Right to complain: You have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
  1. Links to other websites

Our website may contain links to other websites. We are not responsible for the privacy practices of those websites. We encourage you to review the privacy policies of any websites you visit.

  1. Changes to this privacy policy

We may update this Privacy Policy from time to time. We will post any changes on our website, and the revised policy will be effective when posted. We encourage you to review this policy periodically to stay informed about how we collect, use, and protect your personal information.

  1. Contact us

 

If you have any questions about our Cookie Policy, please contact us at: https://numberixglobal.com/contact